SUMMARY

OF

MINUTES

OF THE 

PINE COUNTY BOARD MEETING

Regular Meeting 

Tuesday, April 21, 2020 - 10:00 a.m.

Pine City, Minnesota

Chair Steve Hallan called the meeting to order at 10:09 a.m.  

Chair Hallan stated the Governor of the State of Minnesota has issued Executive Order 20-01 Declaring a Peacetime Emergency and Coordinating Minnesota’s Strategy to Protect Minnesotans from COVID-19.  On March 24, 2020, the Pine County Board of Commissioners declared a local emergency for Pine County.  

Based on these conditions, the Chair of the Pine County Board of Commissioners has determined that the requirements of Minnesota Statute 13D.021, Subd. (1) have been met and it is not practical or prudent for members of the county board to meet in person.  Members of the county board will join the meeting remotely.  

The public was invited to join the meeting remotely by phone or by WebEx via a link on the county website.

Present via electronic means were Chair Hallan and Commissioners Steve Chaffee, John Mikrot, and Matt Ludwig.  Commissioner Mohr was absent (excused).  Also present via electronic means were County Attorney Reese Frederickson and County Administrator David Minke.

The Pledge of Allegiance was said.

Chair Hallan called for public comment.  There was no public comment.

Commissioner Ludwig moved to adopt the Agenda.  Second by Commissioner Mikrot.  A Roll Call vote was called by Chair Hallan.  Motion passed 4-0 with Commissioner Mohr absent.

Commissioner Mikrot moved to approve the Minutes of the April 7, 2020 county board meeting and Summary for publication and the April 14, 2020 Special Meeting. Second by Commissioner Chaffee.  A Roll Call vote was called by Chair Hallan.  Motion passed 4-0 with Commissioner Mohr absent.

Minutes of Boards, Reports and Correspondence 

Pine County Chemical Health Coalition Minutes – April 13, 2020

Motion by Commissioner Ludwig to acknowledge the Minutes of Boards, Reports and Correspondence.  Second by Commissioner Mikrot.   A Roll Call vote was called by Chair Hallan.  Motion passed 4-0 with Commissioner Mohr absent.

Commissioner Chaffee moved to approve the Consent Agenda. Second by Commissioner Mikrot.  A Roll Call vote was called by Chair Hallan.  Motion passed 4-0 with Commissioner Mohr absent.

Fund                  March 31, 2019      March 31, 2020      Increase(Decrease)

General Fund                2,590,2842,075,874                (514,410)

Health and Human 

Services Fund                664,974                 451,429(213,545)

Road and Bridge Fund   1,309,5794,077,887                 2,768,308

Land Management Fund 1,883,1222,430,719                 547,597

TOTAL(inc non-major funds) 8,433,728          10,286,607                 1,852,879

Approve March 2020 disbursements and claims over $2,000.

Approve an amendment to the Joint Powers Agreement between the Minnesota Department of Corrections and the Pine County Jail for boarding services.  The state is increasing the rate paid to Pine County from $57.50 to $60 per day per inmate.  The original contract is in effect through June 30, 2020.  

Approve the regular employment status for Eligibility Worker Sabrina Robbins, effective April 17, 2020, and Public Health Educator Jenae Hicks, effective April 22, 2020.

Public Hearing – Ordinance 2020-19 Concerning Septic Systems

Land and Resources Manager Caleb Anderson stated the townships of Fleming, Partridge and New Dosey have elected to defer regulation of subsurface sewage treatment systems to Pine County.  This ordinance will take effective April 30, 2020.  

Chair Hallan opened the public hearing at 10:21 a.m. and called for public comment.  There being no public comment, Chair Hallan closed the hearing at 10:22 a.m.

Motion by Commissioner Ludwig to adopt Pine County Ordinance 2020-19 on behalf of the Townships of Fleming, Partridge, and New Dosey, rescinding all prior ordinances and amendments to ordinances regulating subsurface sewage treatment systems within said townships.  Second by Commissioner Mikrot. A Roll Call vote was called by Chair Hallan.  Motion passed 4-0 with Commissioner Mohr absent.

Personnel Committee 

Commissioner Ludwig stated the Personnel Committee met April 14, 2020 and made the following recommendations:

A. Health and Human Services

Acknowledge the resignation of probationary Adult Protection Social Worker Kari Seebach, effective March 11, 2020, and approve backfill at a future date.

B. Sheriff’s Department – Jail

Acknowledge the retirement of Corrections Officer Tim Ballis, effective June 2, 2020, and request backfill of the position and any subsequent vacancies that may occur due to internal promotion or lateral transfer.  

Motion by Commissioner Ludwig to approve the recommendation of the Personnel Committee.  Second by Commissioner Chaffee.  A Roll Call vote was called by Chair Hallan.  Motion passed 4-0 with Commissioner Mohr absent.

Motion by Commissioner Ludwig to approve Resolution 2020-28 relating to the Minnesota Pollution Control Agency (MPCA) Clean Water Partnership; Authorizing the County to Borrow Money from the Minnesota Pollution Control Agency and to Lend Money to Eligible Participants and Eligible Lenders to Fund Projects for the Control and Abatement of Water Pollution; and the General Obligation Note with the MPCA.  Second by Commissioner Mikrot.  A Roll Call vote was called by Chair Hallan.  Motion passed 4-0 with Commissioner Mohr absent.

County Administrator David Minke provided an update of the budget through March 31, 2020 by reviewing the expenditure and revenue of the major funds.  At the end of the first quarter, the budget is sound.  However, the first quarter does not reflect the financial impact of the COVID-19 pandemic.  Anticipating an economic recession as we emerge from the pandemic, the county is looking at strategies to reduce costs.

With no further business, Chair Hallan adjourned the meeting at 11:53 a.m.  The next regular meeting of the county board is scheduled for Tuesday, May 5, 2020 at 10:00 a.m., Pine County, Minnesota.

Stephen M. Hallan, Chair

Board of Commissioners

David J. Minke, Administrator

Clerk to County Board of Commissioners

The full text of the board’s Minutes are available at the County Administrator’s Office and the county’s website (www.co.pine.mn.us).  Copies may also be requested from the administrator’s office.

Published in the Pine City Pioneer May 21, 2020

 

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